Privacy policy

Who we are

This website is hosted at tradedealwatch.org by Liberation inc. and owned by Trade Deal Watch.

We take privacy very seriously and we hope that you can find any information that you require in the list below. However, if you have further questions, please do use the contact form on this website to get in touch and ask what you would like to know. Where we receive such requests, we will try to update this privacy statement to make our position more comprehensive and clear for others in future.

As follows, we retain the right to alter this privacy statement at any time. We will notify you in advance of any changes that significantly affect your rights.

Data Controller

The Data Controller is Trade Deal Watch.

Contact

Please use the contact form on this website to request further information or to exercise your rights in relation to privacy and data protection.

Legal basis for processing

Data processing will generally be conducted using the legal basis of ‘consent’ i.e. where the individual has opted in to having data stored and receiving communications from Trade Deal Watch. An alternative legal basis may be the legitimate interest of Trade Deal Watch where your fundamental rights do not override that legitimate interest. Finally, we may need to comply, at times, with a legal or regulatory obligation.

Data that we may hold

When you contact us using the contact form on this website, we will hold all the information that you provide. We will hold records of communications with you including date of communication, email address, your message content etc.

If you donate using the systems on this site then we may record your financial data and transaction data as provided.

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Data Security

Data that we hold are stored electronically on servers based within the UK.

We choose providers that store data within the EU but where that is not possible or there is a chance that data may be held on servers outside of the EU, we ensure that our service providers adhere to EU & UK GDPR legislation and guidelines.

Security is a top priority for us and we ensure that any providers that we use for data storage or processing are committed to storing data securely.

Data retention policy

In line with GDPR regulations, personal data is held only for as long as is necessary. We conduct regular reviews of any data held to ensure that we delete anything that no longer is required or where the legal basis for use may legitimately be considered to have run out.

If you leave a comment on this website, the comment and its metadata are retained for the lifetime of the site – that is to say, indefinitely.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

Sharing your data

Depending on how and why you provide us with your personal data we may share it in the following ways:

-with selected third parties where you have requested that we contact them on your behalf.

-with selected third parties who we sub-contract to provide various services and/or aspects of the Website’s functionality, such as where third-party plugins provide functionality such as message boards or image hosting services (see “Service Providers” below); and

-with analytics and search engine providers that assist us in the improvement and optimisation of this Website.

We may also disclose your personal data to third parties in the following events:

-if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or if we are asked to provide your details to a lawful authority in order to aid in the investigation of crime or disorder; and/or

-in order to enforce or apply the Website’s terms of use or terms and conditions, or to protect the rights, property, or safety of the organisation or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

Service Providers

Our service providers provide us with a variety of administrative, statistical, and technical services. We will only provide service providers with the minimum amount of personal data they need to fulfil the services we request, and we stipulate that they protect this data and do not use it for any other purpose. We take these relationships seriously and oblige all of our data processors to sign contracts with us that clearly sets out their commitment to respecting individual rights, and their commitments to assisting us to help you exercise your rights as a data subject. The following is a list of the categories or service providers we use:

Analytical providers;

Payment processors; and

Website developers and hosts.

Data Rights

As a data subject you have a number of rights in relation to your personal data. Below, we have described the various rights that you have, as well as how you can exercise them.

Right of Access

You may, at any time, request access to the personal data that we hold which relates to you (you may have heard of this right being described as a “subject access request”).

Please note that this right entitles you to receive a copy of the personal data that we hold about you in order to enable you to check that it is correct and to ensure that we are processing that personal data lawfully. It is not a right that allows you to request personal data about other people, or a right to request specific documents from us that do not relate to your personal data.

You can exercise this right at any time by contacting us and telling us that you are making a subject access request. You do not have to fill in a specific form to make this kind of request.

We will request verification of the identity of any individual making a request, and ask for further clarification and details if needed.

Your Right to Rectification and Erasure

You may, at any time, request that we correct personal data that we hold about you which you believe is incorrect or inaccurate. You may also ask us to erase personal data if you do not believe that we need to continue retaining it (you may have heard of this right described as the “right to be forgotten”).

Please note that we may ask you to verify any new data that you provide to me, and we may take our own steps to check that the new data you have supplied us with is right. Further, we are not always obliged to erase personal data when asked to do so; if for any reason we believe that we have a good legal reason to continue processing personal data that you ask us to erase we will tell you what that reason is at the time we respond to your request.

You can exercise this right at any time by contacting us and telling us that you are making a request to have your personal data rectified or erased and on what basis you are making that request. If you want us to replace inaccurate data with new data, you should tell us what that new data is. You do not have to fill in a specific form to make this kind of request.

Your Right to Restrict Processing

Where we process your personal data on the basis of a legitimate interest (see the sections of this Privacy Policy which explains how and why we use your information) you are entitled to ask us to stop processing it in that way if you feel that our continuing to do so impacts on your fundamental rights and freedoms or if you feel that those legitimate interests are not valid.

You may also ask us to stop processing your personal data (a) if you dispute the accuracy of that personal data and want us verify that data’s accuracy; (b) where it has been established that our use of the data is unlawful but you do not want us to erase it; (c) where we no longer need to process your personal data (and would otherwise dispose of it) but you wish for us to continue storing it in order to enable you to establish, exercise or defend legal claims.

Please note that if for any reason we believe that we have a good legal reason to continue processing personal data that you ask us to stop processing, we will tell you what that reason is, either at the time we first respond to your request or after we have had the opportunity to consider and investigate it.

You can exercise this right at any time by writing to us using the contact details set out here and telling us that you are making a request to have us stop processing the relevant aspect of your personal data and describing which of the above conditions you believe is relevant to that request. You do not have to fill in a specific form to make this kind of request.

Your Right to Portability

Where you wish to transfer certain personal data that we hold about you, which is processed by automated means, to a third party you may write to us and ask us to provide it to you in a commonly used machine-readable format.

Because of the kind of work that we do and the systems that we use, we do not envisage this right being particularly relevant to the majority of individuals with whom we interact. However, if you wish to transfer your data from us to a third party, we are happy to consider such requests.

Your Right to object to processing

You may object to processing of your personal data where we rely on legitimate interest for processing that personal data. We will comply with your request unless we have a compelling overriding legitimate interest for processing or we need to continue processing your personal data to establish, exercise or defend a legal claim.

Your Right to stop receiving communications

Where we send you e-mail marketing communications (or other regulated electronic messages) you have the right to opt-out at any time. You can do this by using the ‘unsubscribe’ link that appears in the footer of each communication (or the equivalent mechanism in those communications).

Alternatively, if for any reason you cannot use those links, or if you would prefer to contact us directly – you can unsubscribe by contacting us and telling us which communications you would like us to stop sending you.

Your Right to object to automated decision making and profiling

You have the right to be informed about the existence of any automated decision making and profiling of your personal data, and where appropriate, be provided with meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing that affects you.

Exercising your rights

When you write to us making a request to exercise your rights, we are entitled to ask you to prove that you are who you say you are. We may ask you to provide copies of relevant ID documents to help us to verify your identity.

It will help us to process your request if you clearly state which right you wish to exercise and, where relevant, why it is that you are exercising it. The clearer and more specific you can be, the faster and more efficiently we can deal with your request. If you do not provide us with sufficient information, then we may delay actioning your request until you have provided us with additional information (and where this is the case, we will tell you).

Complaints

If you feel that we have not fulfilled our duties or that we have not dealt with your requests adequately then you may at any time complain to the Information Commissioners Office (ICO) – that is the body that is authorised by government to deal with such matters.

Contact information for the ICO: https://ico.org.uk/concerns/

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